Applications and Submittal Requirements

Temporary Service Changes – Extended Turnaround Time for Reviews

In order to continue providing thorough reviews and giving every project the attention it deserves, the City of Fort Collins is implementing temporary changes in how we serve our development customers. Starting Monday, April 12, one week of review time will be added to 1st and 2nd round submittals for most development applications. For applications already in City review, this change will take effect on Monday, May 10. All 1st and 2nd round submittals will also be subject to a Completeness Review. Please contact DRCoord@fcgov.com with questions about submittals and timeframes.

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Applications & Submittal Requirements#

Before completing an application and checklist for your project, be sure to contact a Development Review Coordinator to help you to meet basic requirements for City staff to begin review of your project. In some instances City staff may request additional information or plan corrections during the development review process.

To learn more about the steps involved in the development review process, CLICK HERE. If you cannot find the topic you are looking for, please check out our RESOURCES page or contact a Development Review Coordinator at DRCoord@fcgov.com or 970.221.6689.

Pre-submittal Meeting Applications#

Conceptual and Preliminary Design Review applications materials must be e-mailed to planning@fcgov.com. If you do not have access to e-mail, other accommodations can be made upon request. FYI, due to the high volume of submittals the available meeting time slots are generally available 6-8 weeks out from the time an application is submitted. Please use the email above to confirm available dates before submitting your materials.

Complete Conceptual Review applications and sketch plans must be submitted to City Staff on Thursday, no later than end of day, two weeks prior to the meeting date.

Complete Preliminary Design Review applications and supplemental materials must be submitted to City Staff on Wednesday, no later than end of day, three weeks prior to the meeting date.

Conceptual Review#

Conceptual Review Application

WHO - Anyone with a land development idea can schedule a Conceptual Review meeting to get feedback on prospective development ideas.

WHEN - Generally, Conceptual Review works best after a brief conversation with a representative from the Zoning or Planning Department to first establish compliance with the permitted uses under the applicable zone district. To see whether the proposed use is allowed in the zone district please refer to the Zoning Matrix here.

WHAT - At this stage, the development idea does not need to be finalized or professionally presented. However, a sketch plan or site plan and this application must be submitted to City Staff prior to the Conceptual Review meeting. The more information you are able to provide, the better feedback you are likely to get from the meeting.

Preliminary Design Review#

Preliminary Design Review (PDR) Application

Preliminary Design Reviews offer an alternative process to the standard conceptual review for more complex or larger proposals requiring a greater level of collaboration and problem solving. A more detailed submittal package is required, including: preliminary civil plans, site plans, renderings, photos of existing conditions on the site, and detailed project ideas.

NOTE: Please be aware that any information submitted is considered a public record, and may be made available to anyone who requests it, including the media.

Development Applications & Requirements#

New Processing Fees in effect August 1st

A convenience fee of 2% + $0.25 will be added to all credit card payments under $2,500. A convenience fee of 2.75% will be added to all credit card payments over $2,500. We will still accept physical checks at no additional fee. E-checks are 50 cents. You may drop checks in our drop box on the northwest side of the building. The blue drop box is checked throughout the day.

Submittal Requirements Checklist Companion:

This submittal requirements document provides a supplemental explanation of commonly required submittal checklist items and development plan sheets (site plan, landscape plan, lighting plan, etc.). This document is intended to assist the applicant in preparing documents and plans for development review. After reviewing this document contact a Development Review Coordinator at DRCoord@fcgov.com or 970.221.6689 to get started!

Development Review Submittal Requirements (see Section M for Electronic Submittal Requirements and File Naming Standards)
Electronic Submittal Requirements and File Naming Standards (stand alone document)

Submittal Requirements Checklists & Notes:

The application and checklists below must be used in tandem with the above document.

See additional information for each review type and process, listed below.

Advance Notice of Submittals & Resubmittals is appreciated - A completed copy of your checklist, all submittal materials and fee payments are due at the time of project submittal. Please contact your Development Review Coordinator at 970-221-6689 or DRCoord@fcgov.com for more submittal details including turn around times and next steps.

Submittals received Monday morning through Wednesday noon will be routed the same week. Submittals received after Wednesday noon will be routed the following week.

All electronic submittals for each round of review must be submitted by email or secured file sharing applications. Please disregard any reference to paper copies, flash drives, or CDs.

Escrows

Department Specific Applications, Checklists and Guidelines#

Planning & Development Review

Certification of Mineral Estate Owner Notification

-signed form required at time of Final Plan submittal

Request for Extension of Development Application

Subdivision Plat

Annexation

Parking Impact Study Checklist

Guidelines for Parking Impact Studies

Appeal Form for Basic Development Reviews and Minor Amendments

Zoning

Minor Amendment – Temporary Service Level Adjustment

Starting March 25, Minor Amendments will be routed on Thursday of each week:

The City of Fort Collins is committed to providing an excellent customer experience in the development review process.
Due to current staffing limitations and fluctuations in the number of project submittals in a week, there are concerns that the quality and timeliness of project reviews may suffer during weeks with a high volume of submittals in all our development review applications, which include Conceptual Design Review, Project Development Plan, Final Plan, and Minor Amendments.
In order to provide thorough, on-time reviews and ensure that every project gets the attention that it deserves, the City will route all Minor Amendments one day a week for review. The two-week review period will begin on the day it is routed.
The City understands the need for predictable project schedules, and the Development Review Coordinators will work closely with applicant teams to provide clear and transparent communication.
Starting March 25, Minor Amendments will be routed on Thursday of each week:
- Minor amendment materials must be received by 4pm on Wednesday afternoon.
- Each Thursday's routing will include Minor Amendment submittals received during the 7-day period beginning with the previous Thursday through Wednesday (the day before the weekly routing)
- Staff Comment Letters will be sent out after the two week round of review.
We welcome your feedback as we implement these temporary changes and appreciate any suggestions for improving communication, transparency, or the overall customer experience.

Engineering

Visit Engineering Development Review for additional forms and resources