The Fort Collins Police Services Records Section gathers information from officers throughout the department in the course of crime prevention, intervention and investigation and makes it accessible to all others in the organization. All information is funneled to one location where it is processed, stored, and reviewed. This central hub for information is the Records Section and is comprised of 18 employees who gather, process, and store information.
The Records Section is open for business from 7:00 a.m. to 10:00 p.m. Monday through Friday and 8:00 a.m. to 6:00 p.m. Saturday and Sunday, including holidays. When information is gathered by officers in the field, whether by patrol officers responding to calls for service, detectives investigating crime, or officers acting in other capacities, departmental records are completed and forwarded to Records. Police Report Specialists (PRS) then process and store the information in the Records Management System (RMS), which is a computer software program, developed for that task. The information is then accessible through any of the terminals set up with RMS access. An RMS terminal is found in every office of Fort Collins Police Services, putting police information at the fingertips of nearly every sworn and civilian employee of the department.
Every task undertaken by the department, from selling a copy of a minor traffic accident to filing a homicide case with the District Attorney, is rooted at least in part in RMS. Through this system, officers research a person's criminal record, learn the history of police activity at any given address in the city, find specific details related to a certain crime, or add valuable information to an investigation -- all in a matter of seconds.
While the primary goal of the Records Section is to provide support for other police divisions, a considerable portion of time is spent working directly with the public. They provide accident reports and offense reports to citizens who request them in person or through the mail. A fee of $7.50 (plus $.25 per page) is charged for each report. In all, the Records Section handles nearly 27,000 cases each year that are generated by various divisions throughout the department. In addition to these cases, all citations which are issued by Fort Collins Police Services officers are circulated through Records before being forwarded to Municipal or County Court.
The Records Section handles as many non-urgent police calls as possible both over the telephone and at the main counter and the employees of the unit are trained to handle citizen questions, give referral information, and to take all types of reports from citizens, including some reports involving suspects. This unit also follows up on runaway reports, handles cold traffic complaints and private property tows, processes handicapped parking complaints, as well as numerous other responsibilities. Service to the public is of utmost concern and the unit strives to be responsible to the problems and concerns of citizens seeking police assistance.
The Records Section is where you can go or call if you need to:
So, if you have a question or need assistance, please come to the main Records Division location at 2221 S. Timberline Road or call (970) 221-6540 and select Option 1. You can also visit the District One Substation at 144 N. Mason Street or call them at 970-416-2940.
For more information, Susan Neiman.