Rentals

Rental events may occur between 8 a.m. and 9 p.m. depending upon the space desired.  After-hours events may be held between 5 and 9 p.m.  Outdoor rental spaces are available between May 15th – October 15th only.

All outdoor garden rentals require a three-hour minimum rental; additional time may be purchased by the hour.  The Evelyn Clark Classroom, Community Meeting Room and Butterfly House require a two-hour minimum; additional time may also be purchased by the hour.

All non-profit groups must include a copy of their Tax Identification Certificate with signed contract to receive non-profit rates.  Please email gardens@fcgov.com for information, rates or to schedule a tour of available venues.

The following rental rates are for one-day, private events such as meetings, celebrations, etc.  For youth birthday party or wedding packages, please keep scrolling for additional information.  Event spaces may be combined for one event; rates for both areas will apply.

The Gardens reserves the right to refuse rental space for an event deemed similar in scope or nature to an existing Gardens fundraiser, event, program or exhibit.  Please note: concerts are a special event under the sole purview of the Gardens on Spring Creek.  The Great Lawn and Everitt Pavilion may not be rented by any individual person or organization for concerts or recitals.

Additional Information to Consider:

• In order to honor the commitments to our neighbors, ensure that events meet the City of Fort Collins Noise Ordinance and maximize the experience provided for daily visitors of The Gardens, the only sound permitted for rentals is voice and acoustic sound, including string instruments, woodwind instruments and keyboards with built-in speakers.  No other instruments are permitted.  All sound must end at 8 p.m.
  
  
• Only marked service animals are permitted at The Gardens.
  
  
• Clients are required to use Sapphire Events, LLC, The Gardens’ exclusive alcohol beverage concessionaire for all alcohol services on The Gardens premises.  Clients may not provide or have on-site, their own alcoholic beverages (opened or unopened) anywhere inside The Gardens Visitor Center or on facility grounds.

The Gardens on Spring Creek offers a one-of-a-kind venue for your special day. For more information please contact 970.416.2486.

Wedding ceremonies are scheduled for three hours which includes set up and tear-down time.

Wedding Package Rentals Include:

• Ceremony space
  
• Use of either the Evelyn Clark Classroom or the Community Meeting Room for the wedding party
• Tables and Chairs:
  • Up to 150 chairs, set up and taken down by The Gardens staff
  • Up to two tables with white linens for guest check-in, gifts and ceremony, set up and taken down by The Gardens staff
• Sound system where applicable (microphone, speaker and tripod)
• Photography permit

All venues are available after regular operating hours. 

The Great Lawn and Everitt Pavilion is the only space available for daytime wedding ceremonies. 

Wedding Ceremony Pricing:

• Butterfly House: $600
• Great Lawn & Everitt Pavilion: $1,350
  (only includes 150 chairs)
• Outdoor Classroom: $400
• Children’s Garden: $1,000
• Rock Garden: $450
• Undaunted Garden $450 

Security Deposit Rate Schedule

• $1,000 – Weddings (Reception, Cocktail Hour & Ceremony / Receptions)
• $750 – Special & Corporate Events
• $200 – Wedding Ceremony ONLY

The Gardens on Spring Creek invites you to host your youth birthday party at The Gardens. Our unique facility offers a fun, botanic experience for our young guests. Come bloom with us!

Party Location:
Host your next party in our Children’s Garden. The Green Roof shelter is reserved for the party and all activities are matched to age of the child. During the winter, parties will be scheduled in the classroom.

Package Information:
Birthday party packages are only available on Saturdays or Sundays. Packages are 90 minutes in length. Please note that you are allowed 15 minutes before the party for setup and 15 minutes after the party for cleanup at no additional charge. This brings the total time for rental to 2 hours (90 minutes for party, 30 minutes for setup and cleanup in total).

A Gardens birthday party costs $200 and includes activities for up to 10 children. We cannot accommodate more than 10 children. With your birthday party package, you will receive:

• The Green Roof shelter or classroom venue, with tables and chairs / picnic tables
• 20 admission tickets to The Gardens, including the Butterfly House, for your party
• Three garden / nature related activities (theme options below)
• Time for food and beverages
• Time to open presents

The applicant is responsible to bring their own paper products, utensils, food and beverages.

Theme Options:

• Butterfly Birthday – Guests will read a butterfly book, tour the butterfly house, decorate a flowerpot and plant a plant for butterflies
• Down with Dirt Birthday – Guests will read a worm book, dig through our worm bin, decorate a flowerpot and plant a colorful plant
• Garden Superhero Birthday – (offered May through August only) Choose between a ladybug or bee theme. Guests will read a book, release ladybugs or visit the beehives and plant a sunflower to take home.

Accommodations: We are happy to accommodate and modify activities to meet the needs of different ages and physical abilities.

Time Options:
11 a.m. – 12:30 p.m.

• Set-up begins at 10:45 a.m.
• Clean-up must be complete by 12:45 p.m.

2 – 3:30 p.m.

• Set-up begins at 1:45 p.m.
• Clean-up must be complete by 3:45 p.m.

Cancellation Policy:
Once a birthday party reservation has been made, the applicant may cancel the reservation, by calling 970.416.2486. Cancellations must be made at least 72 hours (three days) in advance of the party for a refund. Failure to do so results in the forfeiture of the entire birthday party package payment.

Rain Policy: 
In the event of inclement weather, The Gardens will NOT be responsible for providing an alternate space. There may be a possibility of moving the event to the indoor Classroom, but this is not a guarantee.

General Restrictions for Youth Birthday Parties:

• Maximum number of birthday guests cannot exceed 10 children
• The Gardens has tables and chairs for use under the Green Roof Gazebo
• Fires of any kind are not permitted on The Gardens grounds
• Animals, with the exception of service animals, are not permitted at The Gardens
• Smoking is prohibited on The Gardens premises
• Children must be supervised at all times. It is the responsibility of the applicant to inform guests of this policy
• Photography is permitted for personal use only
• Rice, birdseed, confetti, and canned string are not permitted in our gardens
• The City of Fort Collins and The Gardens on Spring Creek will not be responsible for any lost or damaged items. This includes items left before or after the event
• The applicant is not permitted to nail, tape, or hang any items to features in The Gardens

Food and Beverage Policy

• Food and beverages must be provided by the applicant. All food and beverages will be restricted to the Green Roof Shelter area or classroom
• All dishware, cups / glasses and utensils must be provided by the applicant
• Applicant is responsible for clean up after the event, including cleaning of picnic tables and chairs. Trash must be picked up from Children’s Garden and placed in provided receptacles, any other outdoor space or classroom used for the event
• Alcohol is not allowed at youth birthday parties

For the full youth birthday party package details and guidelines, or to book your event, please contact Guest Services at 970.416.2486.