Skip to main content

City Clerk

Accessibility through Remote Meetingshighlight_off

Previously boards and commission had to meet in person. COVID-19 required adaptation to online remote meetings and proved to be a positive asset for the program. Now boards and commissions can meet remotely whenever board members with support of staff deem it appropriate.

Clarification of Naming Structurehighlight_off

Renaming all quasi-judicial bodies as “commissions” and the others as “boards”. 

Quasi-Judicial Commissions are decision making bodies for City Council whereas Boards are advisory groups that advise council in their specific areas of subject matter expertise. 

Collaboration through Joint meetingshighlight_off

New code language promotes and encourages collaboration through joint meetings. Now boards and commissions can get together to discuss and share ideas that stretch beyond the boundaries of just one board.  

Inclusive Term Lengthshighlight_off

For all advisory boards, terms were improved from all 4-year terms to a mixture of term lengths on boards. Advisory boards will have 4-, 2- and 1-year terms. This change is to help reduce a potential barrier to participation as we recognize 4 years is a long commitment. Shorter terms are intended to help folks get their toes wet and try out the board before committing to longer length terms. All quasi-judicial commission remained at 4-year terms. A graphic explaining the new mixture of terms is forthcoming. 

Staggering New Term Structurehighlight_off

In order to properly stagger this new term structure, the 2022 appointments will need to be manually staggered to set up future appointments for success. This means that a member may get appointed to a seat that is technically a 4 year term, however the appointment may only be 1, 2, 3 or 4 years this first time in order to set up the staggering. An example of manual staggering for a 7-member advisory board is forthcoming.

Updated Attendance Policyhighlight_off

A board member will be dismissed, and a vacancy created, after missing 25 percent of the regularly scheduled meetings for that board with or without notice, unless temporary impediments to attendance are discussed with the board Chair prior.  

This policy was created to encourage attendance and foster a positive dynamic between staff and fellow members dedicated to the program.  

Updated Board and Commission Titleshighlight_off
   

Previous Title 

New Title 

Building Review Board 

Building Review Commission 

Commission on Disability 

Disability Advisory Board 

Community Development Block Grant Commission 

Human Services and Housing Funding Board 

Economic Advisory Commission 

Economic Advisory Board 

Landmark Preservation Commission 

Historic Preservation Commission 

Planning and Zoning Board 

Planning and Zoning Commission 

Water Board 

Water Resources Commission 

Women's Commission 

Women's Advisory Board 

Zoning Board of Appeals 

Land Use Review Commission 

Welcoming Residency Requirementhighlight_off

Previously applicants had to reside in the growth management area for 1-year prior to service. That requirement has been reduced, now members just must reside in growth management area during their service on a board or commission.