Vendor Information
City of Fort Collins Purchasing Department
P.O. Box 580
Fort Collins, CO 80522-0580
Phone: 970-221-6775
FAX: 970-221-6707
Office hours: M-F, 8 a.m. to 5 p.m.
Vendor Registration
The City utilizes a computer application called BuySpeed Online to manage vendor files and the Bid/RFP process. The registration process allows vendors to record business information and manage system access. You may download instructions for registering as a vendor (PDF file - 850KB) or go to fcgov.com/eprocurement to complete registration.
Introduction
The City of Fort Collins has established a centralized Purchasing Division responsible for the procurement of goods and services in excess of $5,000.
Commodity purchases are accomplished by issuance of a numbered purchase order authorized by the Purchasing Agent. Professional services are secured by contract and supported by issuance of a purchase order. Orders under $5,000 can be issued by City departments on mini orders. Purchases may also be made using a purchasing card. Orders over $5,000 must be issued by the Purchasing Division.
The City always welcomes new vendors to join its list of quality suppliers for goods and services. We offer a Vendor Guide on "Selling to the City of Fort Collins" to inform all vendors of our purchasing policies and general information. If we can answer any questions, please call us. Vendor registration information is given above. The Vendor Guide is attached for your convenience.
Post Contract Award
Vendors selected and awarded a contract by the City will be required to submit a W-9, Request for Taxpayer Identification Number and Certification prior to contract award. Vendors are also encouraged to participate in the direct pay program by completing a Vendor Direct Deposit Authorization Form. Participating in the direct pay program will ensure the timeliest payment by the City while supporting the City's sustainability objectives. The W-9 Form and the Vendor Direct Deposit Authorization Form are attached for your convenience.
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Bids and RFP's Each bid package contains complete instructions for submission of the bid. Bidders are asked to complete each bid in its entirety. All bids should be clearly identified by bid number and bid title on the face of the envelope containing the bid. In certain cases, Requests for Proposals (RFP's) are issued - generally in the area of consulting services. A copy of the procedure and evaluation criteria may be obtained at the Purchasing Office. Bids or RFP's are publicly opened at the time and date specified. Openings are generally held at the Office of the Division of Purchasing, 215 N Mason, 2nd Floor, Fort Collins, Colorado. Bids must be received on or before the scheduled opening time. After bids are opened, the tabulation and analysis is made by the Purchasing Division. After consultation with and concurrence from the department involved, an award is made via a purchase order. Construction awards over $50,000 require issuance of a contract. The successful bidder will also be required to furnish Certificates of Insurance, Performance/Payment Bonds, Workmen's Compensation etc. as specified in the bid documents. Pre-bid meetings are held on projects when deemed necessary by the City staff. Invitations to bid will specify the date, time and location of such meetings.
Bidder's List |