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Purchasing Department


October 1, 2014

Dear City of Fort Collins Vendors,

The City of Fort Collins has transitioned from the BuySpeed system to utilizing the Rocky Mountain E-Purchasing System (RMEPS) to post Request for Proposal (RFP) and bid opportunities. This system will provide you with convenient online access to RFP and bid information for the City of Fort Collins and more than 100 other local agencies throughout Colorado.  

It’s easy to participate in solicitations from both the City of Fort Collins and other participating agencies -- simply register online. To register, visit www.rockymountainbidsystem.com, use the “Register” link and complete your registration.   If you are currently registered as a vendor on this system with another participating local agency, there is no need to register again. However, if your firm is currently registered only in the City of Fort Collins BuySpeed system, registration in the Rocky Mountain E-Purchasing System is required.

RMEPS offers two options for registration. The first is a no cost option allowing firms to register and retrieve bid documents from the Rocky Mountain E-Purchasing System. After registration, documents may be downloaded by accessing the RMEPS site and searching on key words or RFP/bid numbers.

By selecting the second, value added option ($89.95 for a one-year increment; $149.95 for two years), your company will receive automated emails when the City of Fort Collins has a solicitation that matches the NIGP codes chosen on the RFP/bid with the ones chosen by your company.  

Firms can access answers to frequently asked questions by visiting http://www.rockymountainbidsystem.com/FAQ.asp.   After registering, I encourage you to browse bid opportunities from other participating agencies.  

We thank you for your cooperation and welcome your participation!   If help is needed with registration, please call the support department at BidNet toll free at 1-800-835-4603.

Sincerely,

Gerry S. Paul
Director of Purchasing

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Introduction

The City of Fort Collins has established a centralized Purchasing Division.   Purchasing strives to promote a fair and open market, allowing any business, regardless of size or ownership, opportunity to compete to satisfy the City's needs for goods, services, and construction.

Commodity purchases are accomplished by issuance of a numbered purchase order authorized by the Director of Purchasing and Risk Management. Services, capital and construction are secured by contract and supported by the issuance of a purchase order. Orders under $5,000 can be issued by City departments using a mini order number or a procurement card.

The Purchasing Division is an internal service with the responsibility to provide all City departments and divisions with the procurement assistance required to maximize value for the dollars spent. The goal of Purchasing is to provide a centralized source for pricing and quotations, order placement, vendor contact and general problem solving. We promote the use of Life Cycle Costing and sustainable procurement whenever feasible.

Our Mission

To facilitate the procurement of the material, equipment and services needed by the City from responsible and responsive vendors to maximize the value for the organization and the community.

Our Vision

The City of Fort Collins is a recognized leader in the sustainable purchasing arena. Sustainable purchasing takes into account the triple bottom line of environmental, social and economic aspects. Sustainable purchasing also recognizes the product life cycle of acquisition, utilization and disposal. Safety is a recognizable element in environmental and social segments of the criteria.

What is Sustainable Purchasing?

Sustainable Purchasing is a process for selecting products or services that have a lesser or reduced negative effect on human health and the environment when compared with competing products or services that serve the same purpose. This process is also known as "Environmentally Preferable Purchasing" (EPP), or "Green Purchasing".

What Should Be Considered When Purchasing A Product?

  • Environment + Price + Performance = EPP or Sustainable Purchasing
    Include environmental and social considerations as part of the normal purchasing process.
  • Pollution Prevention
    Emphasize pollution prevention as part of the purchasing process.
  • Life Cycle Perspective/Multiple Attributes
    Examine multiple environmental attributes throughout the product and service's life cycle.
  • Comparison of Environmental Impacts
    Compare environmental impacts when selecting products and services.
  • Environmental Performance Information
    Collect accurate and meaningful environmental information about environmental performance of products and services

Before purchasing any product it is always a good idea to ask the following questions. You might be surprised where the answers lead you.

  1. Why do I want this?
  2. How will I use it?
  3. Where did it come from?
  4. What are my alternatives?
  5. Can I get along without it?
  6. At the end of life, can it be recycled or repurposed?

This quick assessment will help drive responsible purchasing decisions.