FAQ’s
How much does it cost to rent the room for an event? – The Conference and Event rooms rent by the hour with a four hour minimum. Each theatre space has an all day rental rate. See the Rental Rates sheet for details.
What is included in the rental fee? The rental fee includes a dedicated event concierge at your event, customized room set-up, round tables (6ft and 3ft), rectangle tables (6ft x 2ft), cocktail tables, chairs, 1 stage, black table skirting, limited audio/visual equipment (microphones, speakers, CD players, projection screen), and Wi-Fi. The Terrace, Founder’s Room and Rooftop Deck do not have built-in sound systems, all audio equipment must be rented.
Do you have additional equipment for event rental? Yes, we have several items available to rent at an additional cost; Table linens (white or colored), Linen napkins (white or colored), Coffee and tea service, Blue ray player, Portable sound system, Video projector, Electric keyboard and more! Please see Rental Rates sheet for details.
I noticed some rental items have an additional 15% added to the cost, why is that? This surcharge is Lincoln Center’s fee for arranging these rentals with outside companies. However, our good standing and frequent use has allowed rental companies to give us a significant discount, which ultimately saves you money.
What is required in order to confirm a reservation? To confirm a reservation, the customer is required to sign two copies of the Event Contract (one for the Lincoln Center, one for the customer) and pay total rental amount including a $500 incidentals deposit for receptions and special events, the bar deposit, and any additional equipment needed for event.
When does event/layout information need to be submitted to LINCOLN CENTER? The customer is required to finalize their event at least 30 (thirty) days prior to the event date. After that, any changes to the event contract will be subject to an additional charge.
What is LINCOLN CENTER's cancellation policy? For receptions and special events, customers who cancel more than 120 (one hundred twenty) days before the event receive 50% of the Room Rental fee back, plus all of the security and bar deposit. Customers who cancel less than 120 (one hundred twenty) days before the event, forfeit the Room Rental fee, but receive the security and bar deposits back.
For meetings, customers who cancel more than 14 (fourteen) days before the event receive all of the room payment back. Customers who cancel less than 14 (fourteen) days before the event receive 50% of the room payment back. Security deposits are not needed for meetings.
What is the maximum number of guests that the rooms can accommodate? Room capacity is based on event type and room set with spaces/accommodation for up to 400 guests; all numbers are subject to change depending on the individual room set. Please contact the Event Coordinator for details.
Do I need to rent additional time for decorating, set-up and/or clean-up? Yes. Please include all time needed before and/or after your event in your total reserved time slot.
What is the latest time that an event must end? – Lincoln Center requires all customers and their guests to be out of the building at midnight (12:00am). Most events must end at 11:00pm in order to complete clean up and exit by midnight.
If I am renting the Terrace or Rooftop Deck, what happens if it rains? There is not an automatic back up space for either the Terrace or Rooftop Deck. It is highly recommended to rent an indoor room as a back up, which you may rent at half price with the rental of an outdoor space. There is no refund if a customer does not use the space due to inclement weather.
Does LINCOLN CENTER permit outside catering? Yes. Lincoln Center does not have an in-house caterer. Please choose from the list of Approved Caterers.
What if my caterer is not on the LINCOLN CENTER Approved Caterers List? All caterers are welcome to apply to be on Lincoln Center’ Approved Caterers List. Applications must be received thirty (30) days prior to event date to be accepted.
How much does it cost to use LINCOLN CENTER dishes and what is included? Lincoln Center china service can be rented at $2 per guest. It includes a white dinner plate, appetizer plate, dessert plate, cup and saucer, water goblet and 3-piece flatware per guest. Customer’s caterer is responsible for bussing and scraping all dishes; Lincoln Center is responsible for washing all dishes.
Does LINCOLN CENTER permit clients to provide alcohol for their events? No. All events must use the Lincoln Center Bar Service, Sapphire Events, LLC. No outside alcohol may be brought in.
Can I have a cash bar? Yes. Lincoln Center permits both a cash or hosted bar. See Rental Rates sheet for more details.
Can I have a bar at a party for kids or students? Yes, Lincoln Center allows bars at youth oriented events (i.e. graduations, birthday parties, Quinceneras, christenings, Bar/Bat Mitzvahs). However, liability insurance ($150 - $200) and security guards ($25/hour/guard) arranged by the Lincoln Center are required. Bars for youth oriented receptions are limited to four hours only.
Is there a charge for parking? No. All parking at and around Lincoln Center is free with no hourly restrictions.
